![]() Solution: A critical step is to stop the creation of new paper records caused by the unnecessary and costly printing of digital files. This challenge is exacerbated by the fact that many departments or schools continue to create paper by printing digital files to store in a paper folder – ironically – to keep all records pertaining to a student or employee “in one place.” Step two: Scan away the paperĬhallenge: Most school districts have hundreds of file cabinets storing paper records and microfiche, some dating as far back as the 1800s. Centrally managed data and content enables a district to ensure utility, security and compliance. Forms should capture and process actionable data, automate line of business workflows and enhance existing application ecosystems. E-forms shouldn’t just aggregate data digitally–they need to kick off approval workflows and push data into the appropriate systems. Solution: Schools should adopt integrated e-form and digital signature solutions which can automate – and dramatically simplify – critical processes such as employee onboarding, vendor registration, field trip requests, parent permission slips, student forms and more. Whether they involve keying that data into an HR, finance or student information system, or manually sending the completed form to the next approver to download, sign and send on, these digital forms solve only one piece of the puzzle. Step one: Implement e-forms with workflowĬhallenge: Despite the fact that many schools and departments have started to collect form data digitally, a completed PDF form or a spreadsheet of aggregated data from a Google Form adds little efficiency when considering the steps afterward. Wherever school systems are on their journey, K-12 leaders can enhance their district’s effectiveness by taking the following four steps toward modernization. ![]() Freeing up physical space and reducing costs are certainly benefits, but the real gains school districts typically seek from digital transformation are to automate repetitive processes, bridge information siloes, increase satisfaction among employees and stakeholders and improve student outcomes. “Going paperless” is a commonly stated goal in a school district’s digital transformation plan, but it’s just the beginning of a journey toward the increased efficiency, effectiveness and modern work culture that technology can bring to bear.
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